Free Receipt Templates (Word, PDF, Google Docs)

Why Should You Consider Using a Receipt Template?

A receipt is one of the basic units of corporate accounting. Whether running an auto repair garage, selling some personal items, operating a towing service, running a daycare facility, managing a hotel, or simply offering a service like delivery or taxi, using a receipt can help you in many ways. A standard receipt template can help you maintain accurate financial records, track your sales and services rendered, improve customer trust and professionalism, claim deductions on your taxes, and comply with legal and regulatory requirements. Using a receipt template can save you lots of time and ensure that each receipt you produce looks professional and has consistent formatting.

Is a Receipt the same as an Invoice?

A receipt is not the same as an invoice and cannot be used interchangeably. A receipt is used to confirm that one party has received payment for services or products provided, while an invoice is simply a formal document that informs the party receiving the products or services of the outstanding amount they are required to pay. Simply put, the main difference between an invoice and a receipt is the timing and why it is being issued – an invoice requests payment and is issued before payment, while a receipt confirms payment and is issued after payment.

What Information Should be Included in the Receipt?

While the size, style, and formatting of receipts may vary, the details in most receipts will remain the same. Here are some of the essential information that should be included in a receipt:

• Title: The document should be clearly identified, for example, “Rent Receipt,” “Towing Receipt,” etc.
• Receipt Number: To help you keep track of and maintain a clean record of all the transactions made, it is important that all your receipts include a unique number.
• Business Details: The name, contact, and address of your business should be included in the receipt.
• Payment date: The date the payment was made should be included in the receipt. This information is important for accurate record-keeping. This information can also help provide a transaction timeline.
• Amount paid: The receipt should include an itemized list of the products sold or services rendered, the price per unit, and the total amount paid.
• Amount Due: If the amount paid only covers a portion of the total amount due or if the payment made is partial, the receipt should indicate the remaining amount due.

To use the templates we’ve provided, simply select one that suits you best, download, input your data, save, and print the document, and you will be good to go! Just make sure to retain a copy of the receipt for your records.