Selling equipment, whether it’s office gear or something from your home, means you need to give a receipt. It’s proof of payment and shows the item has a new owner. The receipt can help the buyer claim any tax refunds. But if the deal involves any large equipment, then a separate document like a Bill of Sales must also be provided to confirm change of title. To make this easier, check out this equipment sales receipt template designed by WordLayouts. It’s an easy way to create a neat and professional receipt for any sale.
This template is exhaustive and contains all important sections to capture the details of the sale. Write a unique receipt number in the Receipt No. field. Next, write the date when the receipt is issued in the Date field. In the Sold By section, make sure to include your full name, contact number, and complete address. Similarly, in the Sold To section, write the full name, contact number, and address of the buyer.
For the Equipment Description section, give some details about the equipment you’re selling. Start by filling in the Type field with what kind of equipment it is, like Excavator or Commercial Refrigerator. Next, write the exact model in the Model field, such as BobCat E35 or True T-49-HC. In the Brand field, write the brand name, for example, Caterpillar or Black & Decker. Include the year of manufacture of the equipment in the Year field. If it’s relevant, add the equipment’s weight in the Weight field, such as 8,000 lbs or 300 kg.
Use terms like Lightly Used or Factory Refurbished in the Condition field to describe its condition. Make sure to enter the serial number where required. If there are any readings, like Mileage: 10,000 miles or Operating Hours: 1,200 hours, include those in the Reading field. Note that not every field will apply to all equipment, so adjust or skip fields as needed.
In the Date of Purchase field, write down the date when the transaction was finalized. The Payment Method, is to write down how the customer paid for the purchase. You can write here, for example, Credit Card, Bank Transfer, Cash, or Check etc.
In the section for discussing the costs, mention the subtotal, that is, total cost of the equipment, before any taxes are applied. The tax field is for writing any applicable taxes. Add the subtotal and the tax to get the Total Amount Paid. Sign in the designated signature area for the seller. The receipt is now complete.
At the end of the receipt, a disclaimer about “as is” is written to confirm that the equipment is being sold without any warranties.
The template is customizable, and you can add or remove any sections, change fonts or layout according to your preferences. Printing this template as a receipt book after customizing it and having consistent documentation for all future sales is also possible. The equipment receipt template is a comprehensive document and makes sure that all important details are fully incorporated and you can access it in DOCX, DOTX, ODT and Google Docs formats.
