Food donations are an important part of the contributions received by food banks, homeless shelters, or any non-profit organization that works to alleviate food poverty. When you receive any food donation, it is important to document it properly using a receipt for audit and tax reasons.
At WordLayouts, you will find a detailed receipt template for recording food donations. This specialized document contains all necessary information fields and will help you easily create food donation receipts so that you can focus on your mission rather than paperwork.
Food donation receipts are proof of the food contribution you receive from individuals or entities as a non-profit. They can help you manage your inventory and also comply with any audit requirements as a non-profit. As a non-profit, it is important to be aware of the IRS guidelines regarding non-cash donations exceeding $500 as you are required to provide a written acknowledgment for those. Receipts can also help you manage your inventory efficiently and make sure that all food items are properly used.
These receipts are also important for your donors because they can claim tax deductions against their contributions. Moreover, the IRS allows enhanced deductions for food donations made by C corporations, which can encourage your donors for contributions in the future as well.
This food donation receipt template is comprehensive and starts with header information, including the receipt date, unique receipt number, and issuance time. You can add your organization’s details in the designated placeholders, like name, tax ID, address, phone number, city, state, and zip code. The donor details can be added to the placeholders for name, address, phone number, city, state, and zip code.
The List of Items section is provided to note down each item’s name, quantity, and expiration date (if applicable). The last section includes the date of donation and the total number of items donated.
The template also includes a space for an authorized signature from the organization and a customizable thank-you note to express gratitude and highlight the impact of the donation. Placeholders are added to this statement, where you can add your organization’s name and the specific project or cause for which the food has been donated. Use this template to create accurate receipts for any food donations easily and save time.
FAQs
Is this template available in multiple formats?
The template is available in DOCX, DOTX, ODT, and Google Docs formats and is fully customizable to fit specific needs.
Can I edit this template?
Yes. You can add custom text fields or remove any field. You can also rearrange the layout according to your preferences. Furthermore, you can change the template’s fonts, font size, and colors to align with your organization’s brand.
Can I use this template to create a receipt book?
Yes. You can bulk-print this template and create a receipt book. We recommend using the Mail Merge feature in Word to include sequential receipt numbers for each page before printing.
