If you work in corporate governance, project management, human resources, education administration, event coordination, or meeting facilitation, this free meeting attendance template can help you track and document attendance.
The template is designed with the following contents:
- Header: You can write the meeting title, date, time, and location in this section of the template to quickly identify the meeting’s nature and timing and help attendees prepare accordingly.
- Organizer: In this section, specify who or what group is in charge of organizing the meeting. This step ensures accountability and provides attendees with a contact person for queries or additional information.
- Attendance Information: Use the table format provided to list attendees’ names, organizations, roles, contact phone numbers, and email addresses, and collect signatures. This comprehensive record serves to confirm attendance and provides contact information for follow-up.
- Meeting Agenda: This special section is for outlining the meeting agenda on the numbered lines. You can clearly state the topics or activities to be discussed in chronological order. This keeps everyone informed and ensures that the meeting will proceed as planned.
- Notes: You can utilize the designated notes section to record important points, decisions, or action items that arise during the meeting. This section is critical for documenting important information and ensuring that appropriate follow-up actions are taken.
It is available in Google Docs, Excel, ODS, DOCX, and PDF formats. Its user-friendly layout includes sections for recording all essential information efficiently.
