A weekly employee attendance sheet is a straightforward way to manage and have an overview of weekly attendance. It is mostly used when you have a weekly payroll to run.
This free template provides a layout for recording daily attendance and providing a clear overview of the week, showing when employees are present, on leave, or absent.
The attendance record includes Keys that explain the different attendance and leave types. For example, “A” stands for present days, “S” for sick leave, “P” for personal leave, “V” for vacation leave, “N” for no show/no call, and “H” for public holidays.
The main table is organized to visualize the important data. Each employee has a unique ID, followed by their name, job title, and department. You can record daily attendance from Monday to Friday. A “Total” column summarizes the week’s attendance. There is also a “Signature” field for either the employee or manager to confirm the records.
Key Fields:
- Month Field: Allows you to select the month for tracking attendance using a drop-down menu. The calendar days adjust automatically based on the selected year and month.
- Year Field: Lets you select the year for tracking attendance using a drop-down menu. The menu is linked to a separate sheet, so it always has the latest options.
- Start Date Field: Marks the first day of the week and adjusts to show the correct weekdays based on the selected month and year.
- Status Columns (A, S, P, V, N, H): These columns represent different types of attendance. You can select the appropriate status from a drop-down menu linked to another sheet.
- Employee ID and Name: Each employee is given a unique identifier.
- Title and Department: These fields help categorize employees by job roles and departments.
- Daily Attendance Fields (Mon to Fri): Used for recording daily attendance. The dates of the week adjust automatically when you select the start date, month, and year.
- Total Column: This column adds up the number of days an employee was present or absent during the week. The totals update as you enter or change data.
- Signatures: The template includes spaces for employee and manager signatures to confirm the accuracy of the attendance data.
This template can be customized to fit the needs of your organization. It is available in formats like Excel, OpenDocument Spreadsheet, Google Sheets, and as a printable Word document, so you can use it for both digital and physical records.
