Free Reference List Templates (Word, Google Docs)

A reference list usually sits alongside official paperwork and brings together the people or organizations who can credibly speak about you and vouch for your experience, character, performance, or behavior when a recruiter, landlord, or institution needs it.

Beyond listing basic information, a well-prepared reference list also shows context:

• Who your referees are (e.g., managers, landlords, colleagues, teachers, or community figures)
• How they know you (e.g., current landlord, former supervisor, course instructor)
• How to contact them (phone number, email, and sometimes address or city)

With a consistent, clear format, reference lists save time and reduce back-and-forth for missing information. It makes background checks seamless and helps a reviewer instantly see who to call first (for example, a recent line manager versus an old classmate) and what type of insight they can expect from each.

Things to Remember when Compiling a Reference List

When compiling a reference list of people who can vouch for you, make sure that you follow these guidelines:

• Always seek permission first from the person who you are including in your list. This is not only good etiquette but also ensures that they are ready for a call or email and can respond properly.
• Include full and complete details. Make sure the number or email address that you are adding is active.
• References from the last 2–3 years carry more weight, as they reflect your current behavior and skills.
• Choose people who can earnestly speak about your performance, work ethic, and character.

Use our templates to create a consistent, professional reference sheet instead of rebuilding one every time references are required. These templates are fully editable, customizable, and print-ready. Whether you need them for digital use or printing, the design and layout work well in both formats.