Designing a website that is user-friendly, has aesthetic value, and required functionality is quite demanding. Effectively communicating the work scope of these websites can be even more time-consuming. A properly designed document with all the necessary sections can be helpful in this regard. That’s where this free template comes in. It serves as an agreement between the client and the designer.
It has sections for writing the project description, overview, objectives, deliverables, scope details, timeline, budget, and payment terms. You can also write the possible assumptions, constraints, points of contact, and terms and conditions. It is easily editable, allowing you to make any adjustments or modifications to the template.
In the header of this template, you can write your web design company’s name, phone number, email, website link, and address. Then, you can write the name of the company for which you have designed the website.
The main sections of this template are the following:
Project Description
Describing the project can assist in clarifying project objectives, setting expectations, providing context, and facilitating decision-making. In this section of the template, you can write the project title, company name, client’s name, and date.
Project Overview
It facilitates stakeholder’s understanding of the summary of the project, its objectives, and what the client can expect from this project at its completion. By doing so, the expectations are set and the scope of work is defined. In this section, you can write a brief project overview.
Objectives
In the objectives section, you can set clear directions, align a web design project, and define its scope. You can write the objectives of your work in this section, such as redesigning the homepage to improve usability, implementing responsive design, and driving traffic to the website.
Deliverables
Mentioning the final results or outcomes of a project can enhance accountability, assure quality, and assist in tracking progress. In this section of the template, you can write the web design scope of work deliverables, which may be designing a mockup of the homepage in PSD format, HTML/CSS files for all pages, user acceptance testing, and wireframes.
Scope Details
Whatever is included in the scope of work web design should be listed to manage risks, and assure quality and accountability between stakeholders. In this section of the template, you can write the description of tasks and their subtasks, such as designing a homepage, developing a landing page and privacy policy page, and more. The subtasks can include sketching wireframes, sketching mockups, writing HTML/CSS, and integrating with the backend.
Timeline
When specific tasks and subtasks completion can be expected, writing the duration of these tasks can manage expectations, establish clear deadlines, facilitate coordination, and track the progress of a project. In this section, you can schedule your tasks by writing their times and descriptions.
Budget and Payment Terms
For the success of a web design project, financial planning, scope management, and client satisfaction, mentioning the budget and payment terms is necessary. It can also assist in effective resource allocation. In this section of the template, you can write the description of the items and their costs, such as initial design concept and development. Each item would have a different price. By the end of this section, you can write the total project cost. It also allows you to write the payment terms, such as 50% upfront, 50% completion, and so on, per your mutual agreement.
Assumptions and Constraints
Enlisting the assumption that the stakeholders may have can enhance understanding between them and the chances of contradiction and conflict in the agreement are reduced. In this section of the template, you can enlist the assumptions and the constraints related to the project, such as revisions, limited to 3 rounds, assumptions regarding budget and time, and more. Moreover, you can also write the constraints.
Points of Contact
Effective communication plays a key role in the success of projects. In this segment, you can write the names of the contact persons and their contact information. By this, you can define the communication channels.
Terms and Conditions
Every web design project has some terms and conditions and enlisting them can save from many misfortunes. These may provide legal protection, assist in setting clear expectations, and risk mitigation. This part of the template provides rows for writing all such terms and conditions regarding the project, such as the rates of additional revisions, delayed provision of assets or feedback that may result in project delays, and more. The stakeholders, such as the web designer and the client can write their signatures by the end of this template, including the date.
This template has customizability features, which allow you to change fonts, make layout adjustments, and modify any sections. It is optimized for print with an interactive design. It is available in multiple formats, such as ODT, DocX, DotX, and Google Docs. It eases the overall process of defining the scope of work of web design projects.
