Healthcare facilities are busy places and maintaining accurate communication is an important part of efficient patient care. This patient call log template at WordLayouts simplifies managing patient records, helps schedule appointments, and tracks any follow-up care.
Use this template to be confident in organizing and documenting all patient interactions. This template will help you improve your healthcare facility’s administrative procedures, improve communication between healthcare providers and patients, and support patients more effectively.
A patient call log is used for recording information related to incoming or outgoing calls at a healthcare facility. This template allows you to maintain an accurate record of all communication while also providing detailed patient information to maintain a database of all patients at your facility. It consists of three sheets: a main call log, a patient information sheet, and a configuration sheet.
The main sheet features user-friendly drop-down menus that help you quickly and accurately record details. For example, you can select the type of call (incoming, outgoing, or voicemail) and its urgency (urgent, non-urgent, or emergency) from these menus.
The linked patient information sheet is the template’s standout feature. This sheet keeps track of important patient details like ID, name, date of birth, age, gender, contact number, and medical history. The patient information sheet has to be filled in manually for new patients.
Once you have added all the details of the patient, they are available in the drop-down menu in the main sheet. When you choose a patient’s name from a drop-down menu in the call log, their contact number and medical history automatically fill in. This means you don’t have to enter this information manually each time.
By linking the call log with the patient information sheet, you create a connected database that makes it easy to track and analyze patient calls. This integration helps you keep all relevant details in one place and ensures that your data is always up-to-date and accurate.
You can easily add any custom field to this template by adding columns and labeling them accordingly. The drop-down menus can be easily configured according to your requirements. You can modify, delete, or add any option in the linked configuration sheet. When you make any changes to the options here, they are automatically updated in the main sheet as well.
Using this template will help you reduce errors in manual entry and simplify call management at your healthcare facility.
Frequently Asked Questions
What software is required to use this template?
The template is available in XLSX, XLTX, Google Sheets, and ODS formats.
How do I customize the drop-down menus in the template?
You can customize the drop-down menus through the configuration sheet. Add any option modify the existing one or remove any option and those will be reflected in the main sheet.
Is the patient information sheet linked to the main call log sheet?
Yes. The patient information sheet helps you pull the names of the patients directly to the main call log. You can click on the Name field and select the name of the patient from the dropdown options.
Can I add or remove fields in the template?
Yes, you can customize the template by adding or removing fields. Adjust the columns and rows in the main call log and patient information sheet as needed.
How do I update or modify the patient information?
You can update the patient information manually in the patient information sheet and make the necessary changes.
