This type of Gantt chart assists you in planning, scheduling, and tracking the progress of any event. It can be used by event planners to systematically plan, organize, and manage an event. It allows you to keep track of your tasks by setting up their start and end dates while visually representing the progress of each task in the calendar. You can set realistic deadlines and manage your task’s milestones and expectations.
This free template of event planning Gantt chart helps you organize and efficiently operate your events. A work breakdown structure has been set to ensure the hierarchical decomposition of your event into smaller and more manageable components. An automated calendar is featured that updates the days and dates as per the start and end dates. It can be expanded to one month by default, where you can keep a visualized track of various activities in different phases.
The progress of each task can be visualized in the calendar using colored progress bars as you enter a value in the progress column. Overall, this template allows you to enter the details of tasks, such as start and end dates, and cite the names of people responsible for each task.
This event planning template is an efficient tool for planning your events; it makes tracking event activities simple. You can start by entering the event name and the task constraints which are limitations on task scheduling, such as the start and end dates of the same event. As you enter the dates, the calendar automatically updates to start from the same cited days and dates.
This template consists of two sides, with the left side comprising the activities particulars and the right side showing their visualized information in graphical form, assisting in tracking the progress and duration of these activities. By default, it has five phases, and each phase holds numerous activities and tasks that can be adjusted per your needs.
The core sections of this template are:
- You can define the activities of an event as per your needs, while you can input the particulars of the individuals responsible for each task and track their progress by mentioning task constraints (start and end dates). This professionally designed calendar is developed to visually represent the progress of each task using colored progress bars while the critical path specifies their duration on specific dates.
- This template offers you an automated feature to calculate the duration of each task. As you input a task’s start and end dates, it automatically calculates and writes the duration of those tasks in days within the duration section. Here, resource leveling can be considered which is adjusting the task scheduling to ensure optimal resource utilization.
- A column has been provided to keep track of each task’s progress, comprising formulas to visually represent the progress within the same bar using elegant colors.
- Similarly, to facilitate you through event planning, the calendar visualizes the progress of each task using colored progress bars to help you keep track of them. Progress bars containing two colors are used to depict each task’s progress. The light color illustrates the percentage of the task completed, and the solid color indicates the remaining part of the task. When a task is completed a single colored progress bar is created in front of them.
- The last section of this template is status, elaborating on the status of each task. It contains a drop-down list allowing you to set the status of each task. Furthermore, to guide you about the status of tasks, a configuration sheet has been provided.
Availability in various file formats, such as XLTX, XLSX, ODS, and Google Spreadsheet, allows you to use this template on the program of your choice. With a user-friendly and interactive layout having drop-down lists, this template streamlines your event planning, allowing you to schedule, track, manage, and organize multiple events within a single space.
