The overall success of a project requires a structured document to track the scope of work of your project continuously. Developing such a document can divert you from focusing on the project. For this purpose, this free template is professionally designed to provide you with an outline, using which you can effectively describe the scope of your project. It can be used by stakeholders involved in a project, such as project managers, team members, clients, contractors, and vendors to enhance the effectiveness of projects. It assists you in tracking the advancement of your project, its goals, scope, milestones, deliverables, and payment terms. It also has sections on the project constraints, acceptance criteria, roles and responsibilities, resource requirements, and approval.
This template has a section for writing the project particulars, which include the project name, ID, Company name, project sponsor, manager, start date, and end date. This template can be filled by the project manager in close coordination with the team members and stakeholders.
The main sections of this template are the following:
Introduction
Introducing the project assists the stakeholders in understanding its nature, background, and objectives. You can briefly introduce your project in this section of the template.
Project Objectives
Every project has some objectives that are to be achieved or fulfilled. Rows are provided, where you can write the ‘objectives’ of your project with brief descriptions to clarify the aims of the project.
Project Scope
What is included in the scope of this project and what can the stakeholders expect by the completion of this project can be listed in the in-scope section. Here, you can write the tasks or activities, brief descriptions of these tasks, and their corresponding deliverables. To avoid any misunderstandings and to enhance communication between stakeholders, you can write the tasks that are out-of-scope of this project. You can also write brief descriptions of these tasks.
Project Deliverables
After the completion of every project, some results are expected these are called deliverables. In this section of the template, you can write the deliverable’s names, their detailed description, and due dates. It enhances the transparency and clarity between stakeholders.
Milestones
Some tasks are divided into milestones, and their progress can be tracked using these milestones. In this section, you can set the milestones for your projects and write their descriptions and completion dates.
Project Constraints
Constraints of a project, such as time, budget, resource constraints, and more, including their brief descriptions, can be listed in this section.
Assumptions
Assumptions are made based on available information, situations, or conditions, but these assumptions do not always turn out to be true. Assumptions regarding the project can be listed in this section and the possible implications that can result from these assumptions.
Acceptance Criteria
Deliverables and a set of criteria based on which these deliverables can be accepted can be written in this section. If they do not meet this acceptance criterion, they can be rejected by the project managers.
Roles and Responsibilities
Roles are assigned to team members to make them understand their responsibilities. This section is created to enable you to write the roles and responsibilities of your team members. By doing so, everyone can have defined tasks that they work on.
Resource Requirements
Without the required resources, the execution of a project seems quite challenging. On the other hand, effective resource allocation can bring positive outcomes. In this section, you can enter the particulars of such resources, their types, descriptions, and quantity.
Budget and Payment Terms
Setting up a budget and the terms on which payment will be made is a crucial factor in achieving the deliverables of a project. This template allows you to write the budget items, their detailed descriptions, and costs. Rows are provided for this purpose. A section for writing the payment terms is also provided. Here, you can specify the terms on which the payment will be made.
Approvals and Comments
After this project scope of work form is filled up properly, then you can enter the particulars of the approving authorities, such as the client and the vendor. Both can write their names, titles, signatures, and the date.
Comments
In the comments section, you can write any additional information, ask any questions, make clarifications, provide feedback, and more as per your needs. It further enhances communication, clarity, and alignment among stakeholders, and team members.
This template is professionally designed, with all the sections for defining and describing the project scope of work. It is print-ready, easily customizable, interactive, and user-friendly. It is available in multiple file formats such as DocX, DotX, ODT, and Google Docs. It simplifies the management, tracking, and organizing of projects for all the stakeholders.
