Are you a landscaping professional and facing difficulties in defining your scope of work for contractors, clients, or project managers? If so, then a well-structured and organized document designed to define the landscape scope of work can be helpful for you. This free template is designed for the same purpose. You can use it to manage expectations and provide a clear roadmap for your clients.
It has sections for writing an overview of the project, site preparation, hardscape installation, softscape installation, and irrigation system. You can also write descriptions for lightning, maintenance, budget, and payments and write additional notes in this template.
The header of this template has space for writing the date, your address, email, and phone number.
At the top of this template, you can write the client name and project address. Within the template, all the sections have space for writing the estimated duration of the tasks included in them.
The core sections of this template are:
Overview
Writing an overview of a landscaping project can assist in setting a context, clarifying the scope of work, and identifying the key stakeholders. In this section of the template, you can write a brief description of the landscaping project, including the general vision, goals, and any specific requirements requested by the client.
Site Preparation
This field is added to ensure compliance and safety, understanding the site constraints, and knowing the current conditions. It assists in setting the stage for landscaping projects. This section allows you to write tasks relevant to site preparation, such as site analysis, site cleanup, grading, and leveling. It also allows you to write brief descriptions for these tasks, such as for site analysis, you can write an assessment of current site conditions, including soil testing and sun exposure. For site cleanup, you can write removal of existing vegetation, debris, or any unwanted elements.
Hardscape Installation
It means incorporating non-living elements into a landscape design. This section is added to ensure effective and detailed planning and coordination, ensure quality, and focus on structural elements. Here, you can write the particulars of tasks, such as pathways, patios, fences and walls, and water features. You can also write brief descriptions of these tasks, such as for ‘pathways,’ you can write installation of pathways using desired materials, and for ‘patios,’ you can write construction of patios or decks as per design.
Softscape Installation
Softscape installation means incorporating living elements within a landscape design. These may include planting trees, shrubs, flower beds, lawn installations, and more. These are usually added to increase the aesthetic value of the surroundings. You can write descriptions for these tasks, such as for ‘Planting trees,’ you can write, planting of trees based on the design, and for ‘Planting shrubs,’ you can write selection and planting of shrubs and bushes.
Irrigation System
When the softscape installation is completed then a system of irrigation is required to keep them maintained. It allows you to manage water usage, ensure plant health, and coordinate with softscape installations. Here, you can write the tasks of landscape projects that are related to irrigation systems, such as system design, installation, and testing. You can write the descriptions of these tasks as well, such as for ‘System design,’ you can write designing an efficient irrigation system based on plant needs and site conditions. For ‘Installation,’ you can write installing sprinklers drip lines and other irrigation equipment.
Lighting
Landscape professionals usually add lights to increase the aesthetic value of landscapes, integration with designs, and regulatory compliance. In this field of the template, you can write tasks, such as design, installation, and testing. You can also write the descriptions for these tasks, such as for ‘Design’, you can write planning the placement of lights for aesthetics and safety. For ‘Installation’, you can write installing outdoor lights, including pathways, accent, and security lights.
Maintenance (Post-Installation)
When a landscape project is completed successfully, then ensuring its maintenance is mandatory. If it is not maintained, it will deteriorate with time. This section of the template allows you to mention the tasks for maintaining the landscape, you can write tasks, such as lawn mowing, pruning, fertilization, and pest control. You can write descriptions for each of these tasks and set their frequencies, which can be weekly, daily, or monthly. Descriptions for ‘Lawn mowing’ can be keeping the grass at the desired height and ‘Pruning’ can be trimming trees, shrubs, and flowers to maintain shape and health.
Budget and Payment
Thoroughly understanding, the payment schedule and terms is important for creating financial transparency, cost management, and scope adjustments. In this section of the template, you can write the total estimated cost and the payment terms, such as 50% upfront, and 50% upon completion.
Additional Notes
This section is added to increase flexibility and understanding regarding the landscape scope of work. It serves as a source of effective communication, customization, and clarification. You can write all the relevant information or specific requests from the clients in this section.
By the end of this template, both parties, i.e., the client and contractor can write their signatures and date.
This is a comprehensive template that has flexibility for modifying, adding, or removing any section. It is print-ready, easy to use, and available in multiple file formats, such as ODT, DocX, DotX, and Google Docs. It eases your whole process of defining the landscape scope of work for your clients and managing their expectations, leading to the success of the project.
