Free Envelope Address Templates - Edit Online

The era of texts, email, and social media has still not been able to replace the importance of physical mail. People still opt for mail, especially when it comes to wedding invitations or sending a meaningful message like a thank-you card, greeting cards, etc. But the sizes of mail can vary; thank-you notes and invitations are usually smaller than business documents or certificates. The templates in this collection are designed in different sizes that are suitable for the needs of all sorts of mail, whether it’s formal, informal, or casual. Another important factor to consider when it comes to bulk mail like invitations is proper placement of address, recipient, sender, and postal placeholders. An envelope with a proper recipient and return address ensures that either your mail reaches its intended audience or your doorstep. The templates in this collection are designed with these placement requirements in mind. They also allow you to choose a style that suits the occasion. Some are kept professional, while others include decorative elements, monograms, and phrases. You can use them for official purposes as well as to send wedding invitations, family holiday cards, thank-you notes, etc.

What do these templates include?

These pre-designed envelope address layouts contain placeholders for:

• Recipient information.
• Recipient's street address, city, state, and ZIP code.
• Sender's name and return address.
• Postage area.

Envelope Address Templates - What Size Should I Use

The collection has divided templates based on seven different size requirements. These templates can be used for invitations, RSVP cards, thank-you notes, greeting cards, birthday invitations, holiday cards, announcement cards, business documents, certificates, or other larger documents. We have: A-series (North American greeting card and invitation envelopes)

• A1 (5.125 × 3.625 in): Very small. Used for enclosure cards, gift tags, place cards, tiny thank-you notes, and RSVP cards tucked inside a larger invitation.
• A2 (4.375 × 5.75 in): Fits a standard note card folded in half (4.25 × 5.5 in). Popular for thank-you cards, personal notes, small greeting cards, and RSVP or reply cards.
• A6 (4.75 × 6.5 in): Fits a 4 × 6 in card or photo. Common for wedding and party invitations, announcements, holiday cards, and postcard-style mailers.
• A7 (5.25 × 7.25 in): Fits a 5 × 7 in card. The classic size for formal invitations (weddings, galas, graduations), larger greeting cards, and announcements.

C-series and DL (international ISO sizes, used mainly in Europe and elsewhere)

• C5 (6.4 × 9 in): Fits an A5 sheet flat or an A4 sheet folded in half. Used for brochures, booklets, catalogs, certificates, and bulky business mail.

• C4 (12.8 × 9 in): Fits an A4 sheet unfolded. Used for important documents you don’t want to fold, such as contracts, reports, certificates, and large flyers.
• DL (8.66 × 4.33 in): Fits an A4 sheet folded in thirds. This is the standard business envelope for letters, invoices, statements, and bills.

In each size category, you will find different design categories such as wedding, romantic, floral, botanical, classic, formal, modern, minimal, calligraphy, handwritten, and family personalized. You can simply change the colors and typography to suit your preferences. Related: Check out the window envelope template if you are looking for something for official correspondence.

How to Customize and Print an Envelope Address Template

Step 1: Choose the envelope size according to your theme

While selecting the envelope, first check what you are sending and the size of the mail. If it’s a wedding invitation, select romantic, floral, or couple-specific layouts. If it is for business use or a sad announcement, select a minimal or elegant design.

Step 2: Replace the sample information

Next, replace the sample information on the template with your own. Enter the recipient's name, address, return address, and sender information in the correct placeholders. You can also adjust the text positioning and spacing if needed.

Step 3: Customize the appearance

You can also change fonts, colors, and decorative elements of the templates. While adjusting the decorative elements, keep the address readable and leave appropriate space for postage. If you are preparing wedding invitations or greeting cards, you can also add a decorative touch to the inside of the envelope. For that, you can use our envelope liner, which is a patterned or decorative paper insert that fits inside the envelope and becomes visible when the recipient opens it.

Step 4: Review the address

Before printing, make sure to review the sender and recipient addresses. Also check apartment/unit numbers, city, state, and ZIP codes. Make sure the mailing address and sender information are easy to read.

Step 5: Print onto the envelope

Lastly, print the layout onto your envelopes. While printing, select the matching envelope size in the document and printer settings. You also have to check the printer compatibility and envelope feed orientation to avoid misprinting. Note: If your printer can’t handle envelopes, print on a label or sticker sheet and attach it, or use a print shop. Tip: Before printing the whole batch, it’s better to print a test envelope.