Picture this, you have had a successful selection process, and you have a new employee, what next? No matter how experienced or knowledgeable the new employee might be, chances are they are anxious about the job. This is why you need to introduce them formally to other employees. The best to do so is by writing a new employee introduction letter. This article discusses how you can write the letter; a sample and templates are also provided.
What Is an Introduction Letter?
It refers to a piece of correspondence introducing yourself to another person or an organization. It can be used to ask for help in finding a job opportunity or meeting other people. Writing an introduction letter is the most formal and polite way of getting your name in front of other essential individuals without necessarily meeting them.
Types of Introduction Letter
There are several types of introduction letters. Few of these types and their samples are as follows:
One employee to another
This is a type of introduction letter used to introduce one colleague to another. It can be a way of suggesting them for a particular job or task.
Clients or customers
When looking to introduce a new client or customer to a business, you can write them an introduction letter informing them of the various services offered.
New team members
This type of introduction letter is used to introduce new members to a team. Existing team members get to know their new colleagues through this letter.
A contractor or freelancer
When someone is looking to hire a contractor or a freelancer, you might write them a letter to introduce the freelancer you know.
A job candidate
When an individual is looking for employment, you might a letter of introduction to potential employees pitching his candidature. It helps increase the chances of employment.
One professional contact to another
Professionals can also introduce themselves to each other by writing a letter of introduction.
How to Write (Format)
The format that you must follow in order to write a new employee introduction letter should be such as:
Write a greeting
At the beginning of your letter, write a short greeting. Remember to include the name of the recipient along with a friendly start.
Include a sentence on why are you writing
After the greetings, please write the reason you are emailing them. Do so by giving a relatable context that will explain why you are making an introduction.
Present the full name of the person you are introducing
Don’t forget to mention the full names of the person you are introducing.
Explain their role and how it is relevant to the reader
In your letter, you need to explain the role and duty of the individual you are introducing. Do so by including their title, a brief overview of what they do, and their success story in the field. Make sure that you relate the narrative to the reader.
Provide information on how they might work together or be helpful for each other
It would help if you gave a brief explanation of why you are introducing the individual. For example, you can say they will be working in the same department or share a standard class.
Include any necessary contact information
If you are sending the letter through email, you should include the email of the person you are introducing in the “CC” line. If there is a need for additional contact information, feel free to include it.
Close with any next steps or other necessary details
End your letter by mentioning any actions that should be taken by the reader, the person you are introducing, or yourself. Ensure that you mention the name of the person you are referencing to avoid confusion.
Sign off with your name and title
You should end your letter with a professional sign-off like “Sincerely” or “Thanks.” In the end, write your full name, title, and contact information.
Tips for Fine-tuning
There are a few tips that you must follow while drafting your new employee’s letter of introduction so that it may turn out to be efficient as ever.
Some of these tips include:
Tailor your introduction
It would help if you wrote a strong introduction. Besides, your introduction should be tailored to the purpose of the letter. Mention your reason for writing the letter in the first paragraph.
When introducing an individual that is looking for employment, discuss the expectations. What can a person achieve? What value will they have to the company?
A letter of introduction shouldn’t be too long. You need to be concise and straight to the point when writing this letter. Only mention relevant facts that will help get the job.
You should follow up on the letter to see their feedback. If you have the recipient’s contact information, get in touch with them and find out.
The Do’s and Don’ts
Letters of introduction can increase the chances of an individual getting employed. There are some things that you should do when writing a letter of introduction. Such as:
For instance, talk about the benefits the person in question will bring to an organization. Discuss their skills and how you think they will positively impact a company. Before introducing an individual, it is important to research the company and find out what they do. See whether the services of the person you are introducing are needed. Besides, you need to be honest when naming the accomplishments of the person you are introducing. Don’t go overboard trying to convince the receiver.
There are some things you should avoid when writing an introduction letter. For example, you should avoid trying to use your relationship with the receiver as a reason of getting your person employed. This will not only discredit the letter but also ruin the chances of its success.
New Employee Introduction Letter Sample
I hope this finds you well. I am writing to introduce to you our new Digital Marketer, Sam Smith. Sam joins us with many years of digital marketing experience, specifically in handling SEO and email marketing. His background will be beneficial for our company as we go digital next year.
I am excited about having Sam on board, and I look forward to your new working relationship with him. If you need any additional information, please let me know.
Thanks for your time,
Free Downloads (Templates & Examples)
Now that you are well-aware of what letters of introduction are and how to write them let us go one step further in helping you out by providing you with our free and fully customizable New Employee Introduction Letter Templates below!