There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.
What is Leave Application?
It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.
Reasons behind taking leave
- Death in the family.
- Family or friend’s wedding.
- A medical procedure, e.g., surgery
- Home emergencies like a fire, damage to property, etc.
- Sickness in the family.
- Relatives are visiting from or going to live abroad.
- Stress and anxiety from work.
- Doctor’s appointment.
- Babysitting problems at home.
Casual Leave Application
It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.
- Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
- It is essential to use formal language.
- Keep it short by only mentioning the required information.
- Include a signature at the end of the casual leave application.
- Include the name of the person who will be undertaking your tasks while on leave.
Sample casual leave application letter
Subject: Casual Leave Application
Dear Mr. Robertson Ian,
I would like to request for a leave of 6 days from the 2nd Dec to 8th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.
I will resume work from 8th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I will be grateful if you understand and grant me the leave.
Yours Sincerely,
Lydia Lauren.
Leave Application for Marriage
Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.
- Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
- It is essential to use formal language.
- Keep it short by only mentioning the required information.
- Include a signature at the end of the marriage leave application.
- Include the name of the person who will be undertaking your tasks while on leave.
- Include the accurate date, time, and venue for the occasion.
Sample leave application for marriage
Frank Lewis,
1423, Street 47
Shahdara, Delhi
10th Dec 2020.
The Manager
ABC Cooperation Ltd.
Shahdara, Delhi
Subject: Leave request for my marriage
Sir/Madam
My name is Frank Lewis working in the Information, Communication, and Technology department.
I am glad to inform you that I am getting married on 10th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and I would like to take a leave from 4th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.
Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.
Thank you for your understanding.
Yours Sincerely,
Frank Lewis.
Leave Application for Office
Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.
- Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
- It is essential to use formal language.
- Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
- Include a signature at the end of the office leave application.
- Include the name of the person who will be undertaking your tasks while on leave.
- Write the recipient’s name.
- Provide your correct contact information in case of an emergency.
Sample leave application letter for office
Subject: Casual Leave Application
Dear Mr. Robertson Ian,
I would like to request for a leave of 6 days from the 2nd Dec to 8th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.
I will resume work from 8th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I will be grateful if you understand and grant me the leave.
Yours Sincerely,
Lydia Lauren.
Leave Application For College
Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.
- It is essential to use formal language.
- Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
Sample leave application letter for college
From,
Kathline Wendy,
The American University of Barbados,
Florida
9th June 20XX
To,
Mr. John Tyson
Vice Principal, School of Medicine
American University of Barbados
Subject: Leave application for college
Dear Sir,
I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present.
I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.
Thanking you,
Yours faithfully,
Kathline Wendy
Maternity Leave Application
A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.
- Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
- It is essential to use formal language.
- Keep it short by only mentioning the required information.
- Include a signature at the end of the casual leave application.
- Express gratitude.
- Use appropriate salutations.
- Format your application correctly.
Sample sick leave application letter
Subject: Application for sick leave
Dear: Mr. Anderson Huan
I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.
I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.
If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14th, 2020. Attached is the doctor’s note.
Thank you for understanding
Yours Sincerely,
Jane Walton
Leave Application to Boss
Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.
- Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.
- It is essential to use formal language.
- Keep it short by only mentioning the required information.
- Include a signature at the end of the casual leave application.
- Include the name of the person who will be undertaking your tasks while on leave.
- Be honest about the reason for the leave.
Sample leave application letter to boss
Subject: Leave application for 1st Dec 20XX
Dear: Mark Lawson
I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and I really need to be by his side for at least a day.
As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.
Sincerely,
John Tale
Half-Day Leave Application
You can ask for a half-day leave for simple, urgent, or personal reasons.
- It is essential to use formal language.
- Keep it short by only mentioning the required information.
- Mention the hours you will be away.
- Be genuine.
Sample half day leave application letter
To the Human Resource Manager,
Mr. Brand Ltd.
Subject: Half day leave application
Dear Sir/ Madam
I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.
Yours Truly,
Linda Jones.
Leave Application Templates
You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.
Tips for Writing a Leave Application
Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.
- It is essential to use formal language.
- Keep it short by only mentioning the required information.
- Include a signature at the end of the leave application.
- Include the name of the person who will be undertaking your tasks while on leave.
- Use polite and professional language to make it sound genuine.
- Revise the letter for any grammatical or punctuation errors.
- Provide a genuine reason why you need to take the leave.
- Provide your contact information in case of a work emergency, and you need to be reached.
Key Points to Remember
- Salutation and addressing to the appropriate person.
- The subject of the letter.
- Reasons for taking leave.
- Leave days required.
- Include your correct contact information.
- Don’t forget to include your name and details at the end of the application letter.