Getting a new job is undoubtedly a great accomplishment. Many people assume that writing an acceptance letter upon landing a job is a task that requires little effort or imagination. This is wrong! Remember that an acceptance letter is the first mode of correspondence that you will ever send directly to your new employer. For this reason, the first impression that you create in the eyes of that employer should be of a person who is not only professional but also committed and grateful.
What is a Job Offer Acceptance Letter?
This is a statement written by someone who has just landed a job. It is addressed and sent to a new employer.
Typically, the writer makes use of this document to express gratitude for having been given an opportunity to work in that organization.
The writer also uses this tool to confirm acceptance of an offer and initiate discussions on aspects such as the amount of salary, job description, new employee’s availability, and the number of working hours, among others.This website contains a number of job offer acceptance letter samples.
What to Include in Acceptance Letter
The following are important pieces of information that should be included in that letter:
Expression of gratitude: Admit how grateful you are for having been given an opportunity to join the organization as a new employee. Remember that there may have been hundreds of other candidates who had also applied for the same position, so you mustn’t take anything for granted.
Willingness to take up the offer: Explain that you are aware of the new development and that you are eager to start working for them.
State your availability: Let the hiring manager know how soon you can take up the job position. The person who used to occupy that position may have left in a huff, and an employer may need to fill up that position within the shortest time possible.
Mention the job position: It is important to bring up the name of that job position that you are just about to take up. This will ensure that there are no mistakes or miscommunication.
Enquire about terms and conditions: Find out the kind of expectations that your new employer has once you report to the duty station. You also need to ask what the organization is willing to offer in exchange for your skills, abilities, experience, and time.
You can find assorted job offer acceptance letter examples on this site
Things to Consider Before Accepting an Offer
The following are factors that must be taken into consideration before agreeing to work for the new employer:
Start by setting expectations: Describe what you anticipate to get once the employment contract commences. For instance, you can point out the expectation that your employee would offer salaries and benefits that are commensurate to the nature of skills, experience, and abilities that you have.
Carefully review the offer: It is important to go through the offer a few times. This will ensure that you understand exactly what you are getting yourself into. Make sure you understand the language used. Remember that the devil usually hides in details.
Decide how you will respond: Since you applied for the job without coercion, the general expectation is that you will accept that offer. If you totally agree with what has been offered, respond with eagerness. If you disagree with some aspects, proceed with caution.
How to Accept a Job Offer via Email
The following are guidelines that you can follow when drafting a response through email:
Craft a clear subject line: It is important to do this since the contents of the subject line play a significant role in determining if an intended recipient will go through the rest of an email. It is therefore vital to create a good first impression.
Address the letter to the appropriate party: This document must be addressed to the person who is in charge of recruitment and selection for that organization. Do not address it to the company CEO since that role is usually delegated to a company’s Human Resource division.
Thank the addressee for the offer: In the last few years, the job market has been rapidly shrinking. This means that the number of people looking for jobs is not commensurate to the volume of employment opportunities. For this and other reasons, you must express gratitude for the offer.
Agree to and list the terms of employment: Typically, the job offer would contain a list of what the new employer expects from you. Agree with those terms. On the same note, provide a brief list of what you expect an employer to offer back in exchange for your input.
Sign the email: At the end of that letter, include your signature and full name. This will prove to the intended recipient that you are the composer of that message.
The job offer acceptance letter samples on this website can help you come up with an irresistible document of your own.
Tips on Writing a Job Offer Acceptance Letter
Use the following tricks to come up with a great letter of acceptance:
Format your letter correctly
A job acceptance letter is a formal communication tool. For this reason, it must be properly formatted. Include two addresses, date of composition, salutation, and main body. This will help create the impression that you are acting professionally.
Keep it brief
It is very unlikely that the hiring manager would want to go through an acceptance letter that is 5 pages long. Even though it is important to include all the requisite information, that document should not go beyond one page.
Express gratitude
As earlier mentioned, you couldn’t have been the only person who applied for that job. There must have been many other candidates who expressed interest in the job position. For this reason, you must state how thankful you are for consideration.
Proofread and check spelling
It can be very unfortunate if you compose and send a letter, only for the hiring manager to discover several errors related to spelling, punctuation, grammar, and syntax. This can create a very poor impression of you.
You can find more tips from the job offer acceptance letter examples available here.
Job Offer Acceptance Letter Sample
Esther McAllister
450 F Main Street
Phoenix Arizona 96234
USA
16th January 202X
To the HR manager
Deloitte & Touché
700 H Main Street
Baltimore Maryland 74389
USA
RE: Acceptance for the Position of Audit Associate
A few weeks ago, I applied for the position of Audit Associate at your organization. I received a letter dated 5th January 202X. According to it, I have been accepted for the above mentioned job position.
I would like to state that I am still available for the position, and I am willing to take it up with effect from the date mentioned in the first correspondence.
All the terms and conditions stated in that letter or offer are acceptable to me. On my part, I expect your organization to provide an opportunity for me to put into good use the skills, abilities, and experience acquired over the years.
I look forward to reporting to my new duty station.
Sincerely,
Esther McAllister
Sample Accepting a Job via Email
Subject: Acceptance Letter for the Position of Senior Legal Associate
I would like to accept the position of Senior Legal Associate that has been offered to me by your organization.
My name is Jennifer Williams. I am an accomplished attorney with more than 15 years of experience. Recently, I applied for a job at your organization. Subsequently, I was invited for a physical interview. It was with great pleasure that I received news about my acceptance on 10th January 202X.
I am aware that PriceWaterHouseCoopers is a market leader in the provision of assorted accounting, audit, tax, management advisory, and assurance services.
Therefore, it would be a great pleasure and honor to join the organization.
I am willing to take up the job immediately.
Sincerely,
Jennifer Williams
Free Downloads (Samples & Examples)
This website contains comprehensive information on a wide range of topics. We have a team of distinguished experts who are responsible for drafting different types of letters. Anyone who needs an exceptionally- drafted job offer acceptance letter can download it from this website. If you need one, do not look any further. This is the right site to be.
