Sports involve high-risk activities that can quickly result in injuries and harm. Such cases make permission slips must-haves when organizing sports events because you need to obtain formal parental consent for each child and protect yourself from liability and claims should accidents happen. This simple document is, therefore, legally significant, and you must get it right. That is why we have provided this template to guide you as you prepare your sports permission slip.
Feel free to use this template for any type of sports, from soccer tournaments to track events. This template will ensure that the right information is shared with the parent and that applicable authorization and consent are obtained correctly and quickly.
How to use this Sports Permission Slip Template
This template is designed to help you organize information in a way that allows you to get written consent to protect yourself from liabilities associated with any potential risks of children participating in sports activities. The sections included to help you achieve this are;
- Event details – The permission slip should have details like the type of event, date, time, and venue to make sure the parent is aware of what the sports event entails. This allows them to decide if the sports activities are suitable for their child. Also, this information is necessary for scheduling and planning to make sure the child has all the gadgets and equipment needed to participate in the respective sports. You should input this information in the ‘events details’ section.
- Participant and parent/guardian information – It is important to identify the participant in question as well as the parent or guardian issuing the consent so that there is a clear record of the parties associated with the document. You should make sure the parent provides this information accurately in the ‘participant information’ and ‘parent/guardian information’ sections.
- Medical information – Medical details are needed so that you may have relevant information about the participant’s medical conditions and medication needs. This information can be very useful in safeguarding the participant’s safety and well-being during the sports event. While filling this section, the parent should outline the child’s allergies and medications. They should also provide an emergency contact name and phone number that can be called if the parent is unavailable.
- Consent and authorization – This section has been segmented into four clauses that address different topics – approval of participation, acknowledgment of risks, waiver of liabilities, and consent to use photos and videos for promotional purposes. These clauses have been written in legal language to make sure they are enforceable. The parent should fill out this section by providing information as prompted by the blank spaces, such as the participant’s name, sports event name, and name of school/organization. They should also sign at the bottom of this section and indicate the date of signing.
- Additional notes and attachments – You should use this section to outline any additional information or attachments you would like to share with the parents that have not been addressed in the previous sections. You can write down notes such as the theme of the sports event. In the ‘attachments’ section, you can include a schedule, rules booklet, official invitation letter, etc.
FAQs
Can I customize the sports permission slip template?
Yes. You can create custom fields if you need to. Also, you can add your school or organization logo and modify the color and font used.
Is the template prepared for printing?
Yes, the template is easily printable from any home printer on a US Letter or A4 size paper.
In which formats can the template be accessed?
You can access the template in DOCX, DOTX, ODT, and Google Docs. These file formats give you flexibility as you can access them through various devices and processing software.
