Free Job Requisition Form Template

Before a job post goes live or you receive a CV, the step that sets everything in motion is the job requisition request. Much more than some bureaucratic paperwork, a job requisition form is the foundation of the hiring process. With this document, you can clearly explain what’s needed, why it matters, and how it fits into your organization’s broader goals.

But not all forms are equal.

That is why at WordLayouts, we have created a Job Requisition Form Template to guide your hiring requests with clarity. Whether you’re in HR, managing a team, or overseeing operations, this form will help you submit or receive targeted job requisition requests, enabling you to stay aligned with your organization’s staffing needs.

What is a Job Requisition Form?

A job requisition form is an internal document and is used to request the hiring of a new employee. It includes details such as the purpose of the role, expected responsibilities, salary range, and the reporting structure.

According to industry experts, a good requisition form should consider the following aspects:

Serve as the official starting point for recruitment
Document the need and rationale for the role
Act as a checkpoint for approvals and budgeting
Help HR and leadership make effective hiring decisions

And here is where our template shines— it is a document that is efficient and fulfills its strategic purpose.

Template Walkthrough: How to Use It (and Make the Most of It)

Here is a closer look at our job requisition form template with suggestions to use it according to your team’s needs.

Basic Information

This opening section lays the groundwork. It captures all the critical facts about the position being requested.

Here’s what you’ll fill out:

Position: Write the exact title you want to appear on the job posting. Avoid internal jargon — stick to terms that are easy to understand both inside and outside the company.
Number of Vacancies: Clearly state how many people you’re hiring for this role.
Status: Is this a new role or replacing someone who left? Tick the right box.
Department & Department Head: Indicate where the role sits and who oversees that area.
Location: Choose between on-site, remote, or hybrid (if applicable).
Proposed Start Date: Be realistic based on notice periods, approvals, and your ideal timeline.
Hiring Manager: This is the point person responsible for the hire.

Basic Information in Job Requisition Form Template.

Requisition Information

Now we get into the “why” behind the role.

You’ll be asked to complete:

Reason for Requisition: Be concise. Whether it’s team expansion, workload increase, or backfilling, this shapes the urgency of the request.
Position Responsibilities: Summarize the main duties. Focus on outcomes rather than long task lists.
Required Skills, Qualifications, and Experience: List the must-haves here, not the wish list. If needed, mention preferred skills in a separate line or notes.
Redefining Other Roles: If this new hire shifts the structure or workload for existing roles, check “Yes” and explain. It shows you’re thinking ahead about team dynamics.

Requisition Information in Job Requisition Form Template.

Employment Type & Employment Duration

Here you’ll clarify how this person will be employed.

Tick all that apply:

With or without benefits
Permanent / Contractor / Temporary
If temporary, specify the duration (e.g., “3 months” or “until project close”)

FTE (Full-Time Equivalent) & FLSA Status

This part defines the workload and classification.

FTE: Indicate whether the position is full-time or part-time, and provide the approximate number of hours or days worked per week. For example: “0.6 FTE typically equals 3 days or 24 hours per week.”
FLSA Status: Are they Exempt (salaried) or Non-Exempt (hourly)? This affects overtime pay eligibility and job classification.

Employment Details in Job Requisition Form Template.

Schedule

Let’s talk logistics.

Complete the following:

Workdays: Tick the days the employee is expected to work.
Working Hours: Enter expected start and end times.
Weekend Required: Tick Yes or No, and add details if relevant.

Schedule in Job Requisition Form Template.

Proposed Salary & Budget

This section is key to getting internal approvals.

Minimum and Maximum Salary: It is best to provide a range if possible. This helps HR assess budget alignment and salary banding.
Budget Status: If funding is already allocated for this role, then tick the relevant box.

If additional funds are needed, be ready to explain where they’ll come from.

Approval Signatures

This is where the paper turns into action.

Get sign-off from:

Hiring Manager
HR Representative
Finance Representative

Each must sign and date the form before it moves forward. For highly sensitive or executive roles, you can have an optional “Additional Reviewer”—such as a DEI officer, CTO, or legal advisor.

Proposed Salary and Approval Signatures in Job Requisition Form Template.

Bonus Tips for Using This Job Requisition Form

Save copies for each role. It helps you create a tidy archive of previous requisitions.
Use it as a discussion starter. Bring this form to meetings with HR or Finance to show you’ve thought through the hiring rationale.
Pre-fill templates for recurring roles. If you hire the same type of employee often (e.g., seasonal staff), keep a copy ready with recurring fields filled in.
For a non-editable version for internal circulation, you can save the completed form in the PDF format and professionally file all documentation.

This template is available in multiple formats. You can access it in Microsoft Word, Google Docs, and ODT. Each section of the template is fully editable, which means that you can add or remove any field and tailor the form to the hiring requirements of your company. This flexibility also makes this form easy to use for filling various types of roles.

This job requisition form is more than just filling out papers. It helps to remove any bottleneck in the hiring procedure and provides a clear roadmap for smart hiring decisions. So, go ahead and download this form today for an efficient recruitment procedure.

Additional Resources

Now that you have a solid job requisition form ready and you have received the necessary approvals, it is time to focus on the next phase of the recruitment cycle. We have curated some helpful templates that you can use at each step of the hiring process.