As the hotel maintenance manager or chief engineer, juggling the responsibility to coordinate, oversee, and monitor which hotel equipment, system, and facilities/infrastructure you need to inspect and maintain can be overwhelming. This is because you need to oversee the completion of a series of tasks like servicing, inspection, calibration, and testing handled by different workers and teams. Keeping all of these details in mind is not easy. That is where you need a preventive maintenance checklist to establish consistent and reliable procedures for the daily, weekly, or longer-term tasks for your maintenance teams to follow. With a proper plan, you can leverage the benefits of preventive maintenance to prevent equipment failures, improve safety, reduce idle time, and extend the life of hotel assets.
We have designed this checklist to make sure you can write down your hotel’s preventive maintenance plan in a single document without missing any key tasks. It outlines different assets and systems that your teams need to maintain regularly and the appropriate intervals for doing so. Note, the comprehensive nature of this checklist makes it equally useful to individuals in the maintenance team like HVAC specialists, technicians, supervisors, plumbers, etc.
How this checklist helps accomplish routine hotel preventive maintenance
This checklist divides tasks based on two aspects – frequency and hotel asset/area (infrastructure/facility, system, or equipment). Below is a guide that shows that properly using this checklist is not just about ticking off boxes but creating a comprehensive plan that simplifies your duties and makes sure your hotel is well maintained.
Preliminary information
As formal documentation, the checklist should indicate the preparer, date, address, and contact to introduce and identify the document. You also need this information for reference purposes and tracking maintenance cycles. To fill this section, simply provide the prompted details accurately.
Area and interval
It is highly important to categorize the different regular preventive maintenance tasks you want to schedule. This helps with the organization of what the maintenance teams need to do, where, and when. This checklist has 5 time-based categories – daily, weekly, monthly, seasonal/quarterly, and bi-annual/annual checks. This is to help you determine intervals for undertaking maintenance. In addition, it has divided various hotel areas where preventive maintenance should be done including general building, guest rooms, kitchen area, outdoor areas, kitchen area, and systems like safety, HVAC, electrical, and plumbing. As you use this checklist, you can modify these areas and systems as per your hotel composition and needs.
Item to check and task identification
For each hotel area or system, you should identify which item you should check and the specific action the maintenance team needs to complete. This helps in defining what needs to be done and makes sure no key task slips from your memory. The tasks we have provided a comprehensive list but you can modify it to fit your hotel maintenance needs from restocking amenities, roof inspection, landscaping, and structural integrity checks. You should spend enough time creating this section as it determines the scope of your preventive maintenance plan.
Checkboxes
The checklist has a checkbox system to enable you to mark completed tasks and track progress during each maintenance cycle. You should tick each checkbox immediately once you complete a task to make sure you have an accurate record. This section also helps determine which tasks you are yet to complete from previous maintenance cycles for various reasons like staff shortage, unavailable tools, or budget constraints.
Need-to-know pointer
We have designed this checklist to work for you. So, feel free to modify how items are categorized, shift tasks based on frequency, add systems and facilities not represented, and include more tasks. Breakdowns and operational interruptions are costly – avoid them where and when you can.
