Create Employment Application Form with this Free Template

Employment application forms are documents that employers use to collect information about their applicants. With this collected information, they can choose the right candidates for the open positions. It has sections for writing the personal information, employment desired, education history, and general information. The applicants can also add their work experience, references, acknowledgment, and authorization for background check.

What This Employment Application Template Includes

The employers or Human resource managers in a company can use this document template to access and analyze the capabilities and skills of candidates applying for job positions.

The main components of an employment application form are the following:

Personal information

The first section of the employment application form is personal information. In this, the candidates can write their name, date of birth, and social security number (nine-digit number that the Social Security Administrator assigned). The name of the person who referred the applicant can be written including the permanent and present address of the candidate, their phone number, and email address. This information helps you in the identification, and background verification of candidates.

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Employment desired

Here the candidates can write the position they have applied for in your company. It can be an office manager, receptionist, call center agent, or anything else. Furthermore, they can specify their date of joining. Knowing the current employment status of the applicants can help you estimate when they can join (whether immediately or after a specific notice period).

This template also provides flexibility to applicants about whether they want you (the employer) to inquire about their current employer (if they’re already employed) or whether have they applied for a job in your company before or not. They can also mention the last time they applied for this role, it provides some benefit in the hiring process by knowing the previous shortcomings (if applicable) and analyzing their improvements.

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Education history

A section is dedicated to writing the education history of the candidate. Here, they can mention the details of their educational background, such as high school, college, trade, business, or any other school. Knowing their educational background can help you analyze their suitability for the available role in your company. By this, you can choose the ideal candidates for your company by evaluating their skills, coursework, and majors.

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General information

Within this section, the candidates can write about their subject of study or research work. They can also specify their special training or skills (if any). Space is provided for candidates to write if they served in the military or naval including their rank. It further helps you assess their skills and abilities.
If the candidates have work experience, they can elaborate in detail about it within the section provided. They can write the name and address of the company they’ve worked in, dates of employment, their position (role), and the reason for leaving the company. It provides you with a brief overview of their past work experiences in the companies they have been working in. With all this detail, you can verify their claims and know more about their capabilities and shortcomings which would further assist you in the hiring process.

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References

A section is here for writing the references, it helps in further enhancing the credibility and assists in the verification process of candidates. Here, the names of references, their addresses, businesses, and years of acquaintance (how long the candidate knows the specific person) can be written. It helps in the evaluation of candidates beyond paper. Strong references can increase a candidate’s credibility and hence enhance the chances of their hiring.

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Official use only

Once the candidate has taken the test and interviews, the correspondent authority can write their remarks, which include their recommendation and interview details. This authority can be an employment manager, recruiter, or anyone else. By the end of this application form template, you can also add the instructions for applicants. These may include instructions regarding filling out the form or its proper submission.

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Best Practices to Use This Employment Application Template:

Here are some best practices that should be followed for using this employment application template:

For employer:

• While setting up the template according to your needs, make sure it is simple to understand and complete. Using complex language might confuse the applicants, so you should avoid it.
• During the process, you may ask relevant questions regarding the job from your applicants/candidates. Irrelevant questions might confuse them. 
• If you make any changes or modifications to the template, ensure to provide ample space for the candidates to write their detailed responses. 
• You may also offer optional sections for the applicants, this might include demographic information or any additional qualifications. 
• Once the employment application form template is ready from your end, try to test it to ensure its functionality and usability.
• Keep updating the form from time to time, it helps you enhance the relevancy and accuracy of the collected information from the applicants. 

For candidates/applicants:

• Before filling out the employment application form, ensure to read the instructions thoroughly. By doing so, the chances of making mistakes can be reduced. 
• While filling out the form, you should make sure to fill in the information accurately. It can help in avoiding any errors or mistakes. 
• You should attach supporting documents, these may include resumes, cover letters, or certificates that are relevant to your application. 
• You may also seek assistance from the designated person if you face any confusion or problems while filling out the form. 
• Deadlines are crucial for jobs, you should submit your tasks by their deadline. The companies offering jobs do not accept job applications after the deadlines. 

Closing Thoughts

This employment application form template is professionally designed after extensive research. You can make changes to it and then use it per your needs. It is available in multiple file formats, such as ODT, DocX, DotX, and Google Docs. It is also optimized for print, making your overall experience simple.