Writing a business thank you letter does not have to be an intimidating task. If you are thanking a business for services rendered, you can do so sincerely and clearly so that it garners the attention to need it to attract. Perhaps the most important rule of thumb to remember to is to be professional at all times and be factual about what you write in your business thank you letter. An overwhelming description of feelings or irrelevant information do not have a space in a business thank you letter.
You should also make sure that your business thank you letter is apt to be read by any company representative. You never know when your letter may be routed to senior leadership or even published in marketing publications. Use of slang is inappropriate and will diminish your credibility, so make sure to steer away from it. However, you should also stay away from obscure words that make your business thank you letter sound fabricated and ring insincere. The best you can do is make sure your voice comes across and that you are reflecting events and opinions in a clear and honest way. Business thank you letters can be written to address many issues – showing appreciation for services rendered, thanking a company representative for his or her time in an interview or service issue, or even to thank them for a business practice you find laudable. Regardless of what the purpose of the letter is you should always keep a professional tone to it.
For many organizations including the names of people who compelled you to write a letter may be helpful. Maybe you are so impressed by the sales staff that you decide to write a business thank you letter to the head of the department. Rather than writing generic praise, identify specific instances in which a named employee went above and beyond the call of duty and include them in your letter. This will help the manager extend your gratitude to relevant parties and become more aware of the strong players on his team.
If you are at a loss in writing a business thank you letter look below for five samples that can give you a good start and make the task easier.