30+ Professional Business Letterhead Templates

A letterhead is used to communicate with your clients, introduce yourself to potential clients, and send invoices and faxes. For this reason, it must always be legible in all its parts and must have a professional finish.

This guide will explore what a business letterhead is, its format, and provide you with several templates to start.

What is a Letterhead

A letterhead is a sheet that includes your logo, name, contact information, and even your business slogan; all the elements that will make your clients keep your business in mind, thus leaving a great impression on them.

Once the design process is complete, your letterhead for printing will be ready to use.

The business image is directly related to the presentation of an adequate visual identity. Few companies are aware of the various features and importance of corporate stationery and, especially, letterhead. However, with proper application and attractive design, its impacts on business are well known.

The Format of a Letterhead

There are no legal requirements for the format and structure of letterhead. This means that, in theory, you can use charts for the required data. However, both business partners and private clients expect to receive professionally formatted letterhead. They may consider that deviations from the norm are unprofessional and, in the worst case, can generate uncertainty and mistrust.

Any of these formats are acceptable for use on letterhead, but since the rules for the block format are very clear, this may be the most comfortable option to select.

Many word processing programs will have templates available to help you format your letterhead correctly. Whichever format you choose, be sure to space the letterhead individually and ignore a space between each paragraph and section.

Block format

All lines in the block format are printed flush with the left margin (left-justified) in the style of business print. At the end of a paragraph and the beginning of the next paragraph, do not take a line between each paragraph. Skip a line between the greeting and the letterhead’s body and do the same between the body and the closing of the letter.

Modified block

Write the first line of each new paragraph flush with the left margin while utilizing this format. All the lines of the body of the letter are aligned with the left margin. When writing a letterhead in modified block style, the letter’s date and closing are positioned in alignment with the center.

Semi-block

As you begin to write a letterhead in semi-block style, skip a line between the salutation and the letter’s body. The first line of each paragraph is indented for this style. After writing one paragraph and starting the second, skip a line between paragraphs.

As with the modified block style letter, do not take a line between the letter’s body and the closure. Center the date and closing for the semi-block letterhead.

The Font of a Letterhead:

As a general rule, there is no standard font for letterhead. Entrepreneurs are free to choose the font that suits them best, but it is advisable to look to proven standard fonts such as Times New Roman, Arial, or Helvetica. However, in principle, all easy-to-read fonts with balanced proportions are suitable for letterhead.

Font size:

Create your letterhead in 11 or 12 point font size. For documents with large text bodies, 11 is fine, but if the letter is shorter, choose the 12 point size. This value is based on the assumption that a standard font is used. If your company uses an exotic font as part of its corporate design, be sure to adjust the font size accordingly.

Punctuation:

A letterhead is formulated in a current and recipient-oriented way. Remember that letterhead conveys your corporate image so that if you bore customers and business partners with poor punctuation or hackneyed phrases, you are wasting opportunities. Spelling mistakes give an impression of unprofessionalism. And this applies not only to structure and layout but especially to spelling and punctuation.

Elements of a Standard Letterhead

The letterhead is not an empty header. It includes several elements to give a unique look to your business letterhead and make it identifiable. Following are some of the most common elements that a standard letterhead should contain:

Logo:

One of the essential elements to add to a letterhead is your logo. The logo on a letterhead works as a watermark. You can also include your slogan. Incorporating these branding elements into corporate letterheads will help increase the recognition and visibility of the logo.

Business name:

The name of the business is also on the letterhead. This information also defines the identity of the company. It also gives the recipient of the document easy access to your contact information.

Contact information:

Include your contact information in the following order. If you are using a custom header that includes this information, leave this section.

  1. Your name
  2. Your address
  3. Your city, state, zip code
  4. Your phone number
  5. Your email address

Company’s slogan

If the company has a slogan or short phrase, it is sometimes found on the letterhead. It can make the company stand out and help customers create a connection between the words and the company. However, a very long tagline could clutter the page and detract from the contact information. When designing a letterhead for your company, the key is simplicity and adding essential information. It allows recipients to see what they need, make a positive connection to the company, and avoid overwhelming them.

Tips for Creating a Corporate Letterhead

There are a few tips that must be kept in consideration while creating a corporate letterhead.

They generally include;

1. Pick two or three contrasting colors for your letterhead design

Letterhead is one of the most critical components of corporate stationery and identity. For a company to stand out from its competitors, it should have an eye-catching letterhead and the best way to do it by using two or three contrasting colors for your letterhead design.

2. Position your logo near the top of your letterhead

One element that distinguishes your letterhead from others is your company’s logo, so to make it look prominent, position it near the top of your letterhead.

3. Give your business letters a colorful border.

Depending on your area of work, you can also make the borders of your letterhead colorful to make it look different. For some areas, such as law firms over coloring your borders might not work.

4. Use directional cues in your company letterhead to guide readers

You can make your letterhead more readers friendly by adding directional cues to your letterhead. The best place to add the directional signals to your letterhead is the footer section.

5. Pick the right font

As a general rule, there is no standard font for letterhead. Entrepreneurs are free to choose the font that suits them best, but it is advisable to look to proven standard fonts such as Times New Roman, Arial, or Helvetica. However, in principle, all easy-to-read fonts with balanced proportions are suitable for letterhead.

6. Select the right font size

Create your letterhead in 11 or 12 point font size. For documents with large text bodies, 11 is fine, but if the letter is shorter, choose the 12 point size. This value is based on the assumption that a standard font is used.

If your company uses an exotic font as part of its corporate design, be sure to adjust the font size accordingly.

7. Usage of correct punctuation

A letterhead is formulated in a current and recipient-oriented way. Remember that letterhead conveys your corporate image so that if you bore customers and business partners with poor punctuation or hackneyed phrases, you are wasting opportunities. Spelling mistakes give an impression of unprofessionalism. And this applies not only to structure and layout but especially to spelling and punctuation.

8. Use a dark-colored background for a striking design

In some businesses related to the entertainment industry, to make your letterhead stand out from others, you can also use a dark-colored background that will give your letterhead a striking look.

9. Add a creative footer instead of a header on your official letterhead

The traditional practice regarding letterhead involves giving preference to the header over the footer, adding significant letterhead elements in the footer. You can change this practice by innovating and adding a creative footer instead of a header on your official letterhead.

10. Create a custom-shaped border

Most traditional letterheads have a very dull border; you can change it by adding a custom-shaped and colorful border to your letterhead. It will make your letterhead look different from others.

11. Divide your business letterhead template into columns

Another great way to make your letterhead template different from your competitors is by dividing your business letterhead template into columns, which will make it more readers friendly.

12. When in doubt, use a simple letterhead design

If customizing your letterhead too much sounds too complicated for you and you have doubts in your mind, then it’s best to stay with a simple and smooth letterhead design.

How to Use a Business Letterhead Template

Following are some of the steps involved in using a business letterhead template:

Pick a business letterhead template that fits your goals:

The first and the most crucial step is to pick a business letterhead template that fits your business, goals, objectives. All your energy will go to vain if you work on a letterhead design that is not relevant and does not align with your business goals.

Rearrange elements using the drag and drop canvas:

By default, a business letterhead may contain different elements that you may not want in your design or want to place in a different location. You can use drag and drop canvas to add, remove or rearrange such elements.

Insert information:

The third step in using a business letterhead template is to insert your logo, business name, and address in the template. You can place them according to your design.

Customize elements of the template:

In this step, you can change the color and font of the text and the graphic elements in the business letterhead template to make them align with your brand.

Save a custom business letterhead template:

It is the last step of the process. All you have to do now is select a location, give it a name, and save it. You can store it both on physical storage or the cloud.

Choosing the Right Template

You cannot use a random business letterhead template as your official letterhead. To select a business letterhead template, you have to consider a number of things some of them are the following:

Design:

The first thing to look for in a letterhead template is its design. It is recommended to choose a modern and elegant design instead of something that is way too dull or boring.

Graphics:

The second thing that is important to consider while selecting a letterhead template is the letterhead design’s graphic elements. You do not want to have a letterhead template with low-quality graphics, so make sure that the graphics on the letterhead you are selecting are of high quality.

Creativity:

The third and one of the most important things to consider while choosing a letterhead for your business is that the template should inspire creativity rather than giving dull vibes.

Appeal to Audience:

The last thing to consider while choosing a letterhead template is to look for a design that is readers friendly and appeals to your audience. It should be a perfect balance of professional outlook and creativity.

Letterhead Categories:

Every letterhead belongs to a different category. Following are some of the best letterhead categories:

Catering Services Letterheads:

This template is an easy and stress-free way to create a letterhead with a catering category layout. It is a fully customizable catering services letterhead template, including options with space for your images, logos, and more.

Catering Services Letterhead Sample

Catering Proposal Letterhead

Letterhead for Catering Services

Hotel Letterhead Sample Word

    Company Letterheads:

    In all businesses, brand value is an important factor of your corporate image. A large part of branding your business is taking time to create a company letterhead.

    Company Letterhead Sample

    Company Letterhead Sample

    Company Letterhead Doc

    Company Letterhead Editable

    Printable Company Letterhead Sample

    Letterhead Sample

      Architect Letterheads:

      Free Architect Letterhead

      Architecture Company Letterhead

      Editable Architect Letterhead Sample

      Printable Architecture Letterhead

        Construction Management Letterheads:

        Letterhead of Construction Company

        Construction Company Letterhead Sample

        Construction Letterhead Logo

        Construction Company Letterhead Design

          Farm letterheads:

          Dairy Farm Letterhead Sample

          Editable Dairy Farm Letterhead

          Professional Farm Letterhead

          Printable Dairy Farm Letterhead

            Auto Repair Letterheads:

            Mechanic Letterhead Template

            Automotive Letterhead Template

            Auto Repair Letterhead Sample

            Professional Auto Repair  Letterhead

              Barbershop Letterheads:

              Modern Barbershop Letterhead

              Professional Barbershop Letterhead

              Editable Barbershop Letterhead

              Barbershop Business Letterhead

                Doctor Letterheads:

                Doctor Letterhead Design

                Medical Store Letterhead Sample

                Professional Doctors Letterhead Template

                Doctor Letterhead Sample

                  Education Letterheads:

                  Education Institute Letterhead Design

                  School Letterhead Sample

                  College Letterhead Sample

                  University Letterhead Sample

                    Legal Letterheads:

                    Law Firm Letterhead Sample

                    Legal Letterhead Sample

                    Professional Law firm Letterhead

                    Classic Law Firm Letterhead

                    Power of Attorney Letterhead

                      Personal Letterheads:

                      Create Personal Letterhead

                      Personal Letterhead For Cover

                      Personal Letterhead Stationary

                      Editable Personal Letterhead Sample

                        Photography Letterheads:

                        Photography Letterhead Sample

                        Photo Studio Letterhead

                        Professional Photographer Letterhead

                        Free Photography Letterhead

                        Classic Photography Letterhead

                        Printable Professional Letterhead

                          Restaurant Letterheads:

                          Restaurant Letterhead Format

                          Free Restaurant Letterhead

                          Restaurant Letterhead Format

                          Editable Restaurant Letterhead Template

                            Business Letterheads:

                            Editable Business Letterhead Template

                            Printable Letterhead Sample

                            Business Letterhead Template

                            Professional Business Letterheads

                            Printable Business Letterhead

                            Free Business Letterhead

                            Free Printable Business Letterhead

                            Sample of Letterhead Template

                            Business Letterhead Example

                            Free Professional Letterheads

                            Free Printable Letterhead Template

                            Business Letterhead Design

                            Letterhead Word Template

                            Company Letterhead Sample

                            Letterhead Sample

                            Company Letterhead Template

                            Personal Letterhead Sample

                            Free Personal Letterhead Sample

                              House Cleaning Services Letterheads:

                              Free Letterhead For Cleaning Company

                              Cleaning Business Letterhead

                              House Cleaning Service Letterhead Free

                              Free Letterhead Sample

                                Logistics Company Letterheads:

                                Logistics Company Letterhead Free

                                Transport Company Letterhead Sample

                                Transport Letterhead Template Format

                                Free Letterhead Format For Transport Company

                                  Medical Clinic Letterheads:

                                  Free Medical Clinic Letterhead

                                  Professional Medical Clinic Letterhead

                                    Scroll to Top