Conducting Job Safety Analysis (With Templates)

Some may still consider job safety analysis (JSA) only as a regular sheet of paper containing a list of jobs, hazards, and ways of controlling it. Whereas behind it, JSA is an essential tool that helps workers in doing work safely and efficiently. JSA not only helps prevent workers from work accidents but also protects work equipment from damage.


What is Job Safety Analysis?

JSA is a safety management technique that focuses on hazard identification and hazard control related to the series of work or tasks to be performed. The JSA focuses on the relationship between workers, tasks/jobs, equipment, and work environment. Ideally, once you(supervisor)have identified the hazards that exist in the work area, you should specify control measures to minimize and even eliminate those risks.

Who is Required to Conduct a Job Safety Analysis?

Both supervisors and workers must work together to implement JSA. Generally, supervisors are responsible for creating JSA, documenting JSA files, training all workers as listed in the JSA, and enforcing safe and efficient work procedures. Workers are also encouraged to be involved implementation of JSA, as they are most aware of the dangers and how to control and control the hazards present in their work area.

Why is Job Security Analysis so important?

Implementing occupational safety and health (K3) in the company is essential to create a safe work environment and reduce the number of work accidents. By establishing systematic work operations, establishing appropriate work procedures, and ensuring that every worker is appropriately training, you can help prevent workplace accidents and illnesses.

One of the best ways to determine the proper working procedure is to perform an analysis of the hazards present in the work area. Supervisors can use the results of these analyses to eliminate and prevent hazards in the work area. It may have an impact on reducing the number of injuries, reduced worker absences, lower worker compensation costs, and even increased productivity.


What Kind of Work Requires Job Security Analysis?

Almost all types of work require JSA.

However, several factors need to be considered in determining the position to be analyzed, including:

  • Work that may cause a work accident
  • Work that has the potential to cause severe injury or deadly, even for jobs with no previous history of accidents
  • Work where one worker’s minor negligence can lead to fatal accidents or serious injuries
  • Any new work or work that has changed work processes and procedures
  • Quite complex work and requires written instructions

4 Steps Supervisors Should Take in Conducting Effective Job Safety Analysis (JSA)

According to the Occupational Health and Safety Act (OHSA), JSA must be created by competent people who know the dangers that exist in the workplace. Usually, talented people who make JSA are foreman (foreman/ supervisor) and supervisor.

Generally, either foreman or supervisor is responsible for creating JSA, documenting JSA files, training all workers as listed in the JSA, and enforcing safe and efficient work procedures.

Step 1 − Choosing The Work To Analyze

To start the JSA process, select the job or task that needs to be evaluated. Choosing a job to analyze may sound simple, but it can be an essential consideration when you have limited time and resources to examine all stages of the work process.

Almost any type of work requires JSA. However, several factors need to be considered in determining the priorities of work that must be analyzed first, including:

  • Jobs with the highest employment accident rate
  • Work that has the potential to cause severe injury or deadly, even for jobs with no previous history of accidents
  • Work where one worker’s minor negligence can lead to fatal accidents or serious injuries
  • Any new work or work that has changed work processes and procedures

The above factors can help you determine what jobs should be prioritized and should be analyzed first.

Step 2 − Detailing The Steps From The Beginning To The End Of The Work

These steps are not only created specifically for one specific job but also specific to one particular work area. If the work area changes but the type of work is the same, still the steps of the work need to change as well.

It is essential to avoid detailing the work too narrow (detail) or too broad. Generally, each job contains no more than ten individual tasks. If it turns out that particular functions on the JSA exceed this amount, consider dividing the work into two or more phases separately.

Supervisors need to maintain the task sequence correctly to ensure that each stage of hazard identification and control is in the order in which the workers are doing the work.

Task details are usually done by direct observation; at least one supervisor knows the stages of work directly and records a series of tasks performed by trained and experienced workers.

Direct observation of experienced workers helps ensure that work is carried out in the right order with a high degree of prevention; this helps supervisors identify unexpected hazards more quickly. It also helps ensure that all tasks, including frequently missed steps such as setup and cleaning, can be reviewed.

Remember! If the work measures are not identified, the dangers are also not identifiable. Once the immediate observations have been completed, the supervisors and workers involved should review the findings and ensure that all steps are identified.

Step 3 – Identify Hazards

Any hazards should be identified as soon as possible after the observation. If one or more steps of work need to be repeated, it is best to do it immediately, if possible.

Hazard identification is an essential part of the implementation of JSA.

Here are some things you can consider when identifying hazards:

  • Causes of previous work accidents (if any)
  • Other jobs near the work area
  • Regulations or regulations related to the work to be done

Supervisors should also ask workers several questions to identify hazards related to the steps the work is taking.

Examples of problems such as:

  • Is there a potential danger of being pinched or a limb trapped while working using a machine or a moving/rotating device?
  • Does the equipment used potentially pose a threat?
  • Is there any potential danger of slipping, tripping, and falling?
  • Is there a risk of exposure to extreme heat or cold?
  • Is there any potential for exposure to harmful and toxic substances, damaging radiation, or electrical hazards?

The questions raised should reflect the potential dangers associated with the work environment and detailed work measures. Workers performing the task in which the JSA is being carried out should provide advice and opinions regarding the hazard identification process.

Furthermore, appropriate controls must then be developed to minimize and even eliminate potential job hazards to create a safe work environment.

Step 4 − Determining Control Measures

Any danger that has been identified before certainly requires control. These controls explain how you will eliminate hazards in the work area or how you will significantly reduce the risk of injury.

The hierarchy of hazard control is a standard tool used to develop work-related hazard control measures. The National Institute for Occupational Safety and Health (NIOSH) divides five workplace hazard control hierarchies, including protective equipment (PPE).

Hazard elimination is widely regarded as the most effective long-term solution to improve occupational safety in the company. However, it often also includes hazard control efforts that are most difficult to implement in the short term and costly.

Meanwhile, administrative control efforts and the use of PPE tend to be cheaper and easier to implement at first, but are often less effective at controlling hazards and challenging to maintain in the long run.

Finally, Documenting and Distributing Analysis Findings With Workers

After the JSA is completed, the results must be documented and informed to workers so that they know the dangers associated with the work they will do and understand the precautions/controls that help them to stay safe while working.

In this regard, practical and well-documented training is essential to ensure workers understand every danger in their work and how to avoid it.

JSA should be an updated document containing information about risks, document control, and information about hazards that exist in the work environment as well as every step of the work and the appropriate way to control it.

When to Update JSA: Changes in Work Area Conditions

If work area conditions change or work areas move, supervisors or foremen must update the JSA, as potential hazards in the area may also differ and conduct an updated JSA review with workers.

If your workers are doing the same type of work in two different locations, chances are you need two JSA because the hazards in each work area may be other as well.

Nоw that we hаvе соvеrеd mоѕt of the tірѕ and ѕtерѕ уоu nееd to rеmеmbеr in уоur jоurnеу оf conducting Job Safety Analysis, lеt uѕ gо one ѕtер аhеаd in helping make thе рrосеѕѕ convenient fоr уоu bу рrоvіdіng you with frее аnd fullу сuѕtоmіzаblе Job Safety Analysis templates below!

Free Templates

Job Safety Analysis Template 01

Job Safety Analysis Template 02

Job Safety Analysis Template 03


Job Safety Analysis Template 05

Job Safety Analysis Template 06

    Maintaining excellent Job Safety Analysis training is an ongoing and evolving process. If an injury occurs at a workplace, a review of the relevant JSA is necessary to see if it had a shortcoming that may have contributed to the incident. A good JSA practice is to review the JSA so that they may be mindful as well as well-aware about how they must perform their tasks. Not only is it employee-welfare oriented, but it also strengthens the organization. Therefore; it is to be considered the need of the hour, which it truthfully is.

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